Services
Booking Space • Setups • Consultation • Training
Booking Space
Event Spaces
On the Brooklyn campus, event and meeting spaces are grouped into the following categories:
1. Tandon Managed Event Spaces
- 5 MetroTech Pfizer Auditorium & Foyer
- 5 MetroTech LC400
- 6 MetroTech Maker Event Space & Foyer
2. NYU Managed Event Spaces
- 370 Jay Street Media Commons
- 6 MetroTech Brooklyn Athletic Facility
3. NYU Registrar Managed Classrooms
To help navigate the differences, Tandon Event Services prepared the below overview of events spaces on the Brooklyn campus.
Who Can Book
Tandon-managed event spaces are available to book through the following channels.
Tandon Faculty, Administrators, and Staff
Tandon faculty, administrators/staff can submit requests using the Virtual Event Management System (VEMS). Refer to Submit a Request for further guidance.
Tandon OSL&E Student Clubs and Organizations
Student clubs and organizations recognized by the Office of Student Leadership & Engagement should complete the event request form on NYU Engage.
Non-Tandon OSL&E Student Clubs and Organizations
Student groups recognized by a Tandon academic department, another NYU school, or the Center for Student Life should complete the Brooklyn Event Request Form for non-Tandon OSL&E Clubs on NYU Engage.
Broader NYU & External Groups
As Tandon event and meeting space resources are limited, we prioritize accommodating Tandon community-centered activities and events.
If you are a faculty or administrator from another NYU school or are external to NYU, a Tandon sponsor is required to utilize Tandon event spaces. An event sponsor is a faculty or administrator whose associated department or group has agreed to partner with an external party on a given event or meeting.
Refer to the Knowledge Base for more information.
Setups
Setup Work Orders
Event Services submits setup work orders on behalf of the event organizer for Tandon-managed event spaces. Work orders are scheduled through NYU Client Services Center (CSC) and executed by Collins Building Services (CBS).
Setup details are collected at the time of booking through VEMS. All event setup needs must be finalized no later than one (1) week prior to the event.
Setup work orders generate a unique work order task (WOT) number upon submission to Client Services. The WOT number will be emailed to you as a confirmation from Event Services and also added to your reservation booking in VEMS. The WOT number will be used as reference if any issues need to be addressed with Client Services and CBS.
Setup Types
Event Space Setups and Capacities
Event Space Diagrams
Event space setup diagrams are available for event spaces that support special furniture setups. The diagrams take into consideration the available building furniture and the room’s capacity. Diagrams can be further customized using Adobe to align with the specific needs of your event. Diagrams can be uploaded directly into VEMS to support your reservation.
Building Services
CBS provides general maintenance of campus facilities Monday through Friday. Additional building services may be necessary in order to support the following types of events:
- Hiring dedicated event labor to support large events
- Evening furniture set ups for early morning events
- Weekend events
- Outdoor Arcade set ups
To request a quote for additional building services, email tsoe-events@nyu.edu.
Consultation
The Event Services team is available to provide one-on-one consultation on your next event. Common requests include:
- Navigating space availability and options
- Drawing custom event setup diagrams
- Reviewing forms and other event production requirements
- In-person walkthrough of event spaces
- Virtual walkthrough of VEMS
Contact tsoe-events@nyu.edu to request a meeting.
Training
A Best Practices for Planning Events session is hosted annually in the fall semester to share the latest updates to our resources and spaces. View slides from the Fall 2024 Best Practices session.